Office Apprentice

Job Title: Office Apprentice

Reports to: Office & IT Manager

Purpose: Working within the shared services department, predominantly supporting the office Manager in the general running of the office facilities and administrative support in Office, IT and Health & Safety policies and procedures. The role will also support our People Operations Manager where required.

Apprenticeship Scheme: This role is an apprenticeship where you will receive relevant training achieve relevant qualifications in Business Administration. You will be required to report your progress to an assigned mentor. The successful candidate will achieve NVQ Level Level 3 in Business Administration. This apprenticeship will provide an opportunity to gain skills and experience in a wide range of areas.

Key Responsibilities

  • Provide general office support for our business divisions including phone answering, post and deliveries along with general administrative duties 
  • Ensure our office systems are accurate and up to date
  • Maintain the office filing system in both hard copy and electronic format
  • Responsible for stock levels and orders including office/IT supplies and branded clothing
  • Support our IT third party to ensure our employees and business needs are met
  • Support the Office Manager and People Operations manager with onboarding, training and other employee procedures where required
  • Carry out regular checks and act upon actions identified in risk assessments to comply with Health and Safety regulations
  • Support internal meeting requirements including co-ordinating where requested
  • Greet any visitors to the offices in a professional manner and provide refreshments when appropriate
  • Ensure the office is kept clean and tidy and work with Office Manager on storage requirements. Liaise with third parties including cleaners and maintenance engineers

Skills and Attributes:

  • Excellent organisational and time management skills
  • Good numeracy, communication and literacy skills 
  • Good IT skills, including knowledge of a range of software packages;
  • The capacity to prioritise tasks and work under pressure to meet deadlines
  • Ability to work well with others or on own initiative
  • Attention to detail
  • Keen learner
  • Flexibility and adaptability to changing workloads
  • Proactive approach
  • Personable and friendly
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