HR Assistant – Part Time

Job Title: HR Assistant – Part Time

Reports to: People Operation Manager

Purpose of Role

Responsibility for providing first line support for employees and Line Managers on People Operations related enquiries. To support the People Operations strategy.

Key Responsibilities

  • Provide HR support and advice to employees and line managers where required and assist with day-to-day operations with the People Operations function.
  • Support People Operations Manager on People Operations projects including Internal Comms.
  • Ensure all HR policies and procedures are up to date, shared and acknowledged by all employees. Contribute to the development and improvements of HR administrative process and procedure.
  • Keep up to date with Employment Law knowledge and deliver a HR service which complies with all applicable regulations, laws and employment standards.
  • Assist in the handling of complaints and grievance procedures
  • Collate, input and manage all relevant information into the HR Information System relating to payroll on a monthly basis (i.e. new starters, leavers, contract changes, Absence).
  • Co-ordinating recruitment activities with external recruitment provider and line managers, including scheduling interviews and arranging profiling reports.
  • Manage the Onboarding and Offboarding processes, including Pre onboarding activities, contracts, onboarding induction, settling in plans and probationary requirements and offboarding activities.
  • Analyse and provide KPI data for the management meetings to drive decisions.
  • Support Organisational Development and Design programmes including job descriptions.
  • Co-ordinate Growth and Development programmes including Skills Gap Analysis and training programmes.
  • Administer our Rewards and Recognition programme including awareness of benefits package.
  • Manage Social/Engagement activities and Performance Management Timeline communications.
  • Manage personnel files and general administration ensuring all employment data is up to date.
  • Deliver a HR service which complies with all applicable regulations, laws and employment standards.

The Person (Brief)

  • Proven HR experience, ideally from a generalist background.
  • CIPD part or fully qualified is desirable.
  • Self-motivated and conscientious with excellent written skills and attention to detail.
  • Diplomacy and good communication skills are essential, as is the ability to work effectively within teams.
  • Must be able to work well with people at all levels within the business.
  • Able to work autonomously on own initiative and under pressure.
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