Office and IT Manager

Job Title: Office and IT Manager

Reports to: People Operations Manager

Main Role Purpose: We are looking for a skilled Office Manager to join the centralised services team at our state-of-the-art Innovation Campus, home to LineView Solutions and Bytronic Automation. The Office Manager will be managing all office services, utilities, stationery, equipment and security. They will ensure that all legal, H&S and insurance requirements are met, and services are purchased at the most cost‐effective rate possible. The Office Manager will also manage and maintain a range of office & IT procedures to efficiently support the business operations. They will handle the effective management and maintenance of our facilities and offer general support service to our employees and visitors.


Key Responsibilities:

  • Manage office & IT budget, ensure accurate and timely reporting
  • Plan and implement office systems, layouts, and manage equipment procurement
  • Implement and maintain procedures/office administrative systems
  • Ensure full compliance with health and safety and fire risk regulations at all times
  • Insurance: ensure all legal requirements are met and insurance is purchased in good time and at competitive rates
  • Liaise with IT maintenance and other contractors, on incident management and ensure that IT use is in accordance with company guidelines. Ensure that all equipment is maintained and used correctly
  • Office and IT Database Admin such as Asset Management, compliance and H&S Certificates
  • Ensure that all handling and storage of data is in accordance with GDPR
  • Responsible for employee training and associated materials for Office, IT and H&S policies and procedures
  • Responsible for the effective day to day running of the office including facilities management and tidiness/cleanliness of the office
  • Ensure our customers and visitors have a positive experience when contacting and visiting the office
  • Stationery and office supplies management, purchasing at the most cost‐effective rates and consistent with ITF environmental policies
  • Manage relationships with vendors & service providers, from contract and price negotiation to ensuring that all items are invoiced and paid on time
  • Management of workwear inventory ensuring necessary safety equipment and corporate clothing used
  • Supporting internal projects by co-ordinating and administering as required
  • Implement and maintain ISO requirements with support of third parties where necessary
  • Supporting People Operations Manager in the onboarding and offboarding process

Knowledge, Skills and Experience:

  • Excellent organisational and time management skills;
  • Good IT skills, including knowledge of a range of software packages;
  • The capacity to prioritise tasks and work under pressure to meet deadlines
  • Ability to liaise well with others and delegate tasks;
  • Strong oral and written communication skills;
  • Ability to work on your own initiative
  • Attention to detail;
  • Flexibility and adaptability to changing workloads
  • Problem-solving skills and project management ability
  • Experience of developing and administering procedures and systems. 
  • Experience of setting up and developing databases, gathering data and producing statistical reports in an informative and concise manner
  • Good numeracy and literacy skills 
  • Experience in Health & Safety compliance

Advantageous:

  • ISO experience in software company
  • IT Knowledge and exposure
  • Experience of Office 365 at administrator level
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