Office and IT Manager

Job Title: Office and IT Manager

Reports to: People Operations Manager

Main Role Purpose: We are looking for a skilled Office Manager to join the centralised services team at our state-of-the-art Innovation Campus, home to LineView Solutions and Bytronic Automation. The Office Manager will be managing all office services, utilities, stationery, equipment and security. They will ensure that all legal, H&S and insurance requirements are met, and services are purchased at the most cost‐effective rate possible. The Office Manager will also manage and maintain a range of office & IT procedures to efficiently support the business operations. They will handle the effective management and maintenance of our facilities and offer general support service to our employees and visitors.

Key Responsibilities:

  • Manage office & IT budget, ensure accurate and timely reporting
  • Plan and implement office systems, layouts, and manage equipment procurement
  • Implement and maintain procedures/office administrative systems
  • Ensure full compliance with health and safety and fire risk regulations at all times
  • Insurance: ensure all legal requirements are met and insurance is purchased in good time and at competitive rates
  • Liaise with IT maintenance and other contractors, on incident management and ensure that IT use is in accordance with company guidelines. Ensure that all equipment is maintained and used correctly
  • Office and IT Database Admin such as Asset Management, compliance and H&S Certificates
  • Ensure that all handling and storage of data is in accordance with GDPR
  • Responsible for employee training and associated materials for Office, IT and H&S policies and procedures
  • Responsible for the effective day to day running of the office including facilities management and tidiness/cleanliness of the office
  • Ensure our customers and visitors have a positive experience when contacting and visiting the office
  • Stationery and office supplies management, purchasing at the most cost‐effective rates and consistent with ITF environmental policies
  • Manage relationships with vendors & service providers, from contract and price negotiation to ensuring that all items are invoiced and paid on time
  • Management of workwear inventory ensuring necessary safety equipment and corporate clothing used
  • Supporting internal projects by co-ordinating and administering as required
  • Implement and maintain ISO requirements with support of third parties where necessary
  • Supporting People Operations Manager in the onboarding and offboarding process

Knowledge, Skills and Experience:

  • Excellent organisational and time management skills;
  • Good IT skills, including knowledge of a range of software packages;
  • The capacity to prioritise tasks and work under pressure to meet deadlines
  • Ability to liaise well with others and delegate tasks;
  • Strong oral and written communication skills;
  • Ability to work on your own initiative
  • Attention to detail;
  • Flexibility and adaptability to changing workloads
  • Problem-solving skills and project management ability
  • Experience of developing and administering procedures and systems. 
  • Experience of setting up and developing databases, gathering data and producing statistical reports in an informative and concise manner
  • Good numeracy and literacy skills 
  • Experience in Health & Safety compliance


  • ISO experience in software company
  • IT Knowledge and exposure
  • Experience of Office 365 at administrator level
Why Work at LineView Solutions

At Lineview Solutions we are passionate about making sure you get results.

Request Demo
We use cookies to enhance your experience. By continuing to visit this site you agree to use our use of cookies. More Info Accept